Epson Workforce ES-500W

Last updated date: April 3, 2019

Review Melt Score

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Overall Take

Although it's easy to install, you'll need to put Epson Workforce ES-500W's software on each device in order to scan to it. The software is only compatible with certain Windows and Mac operating systems, so make sure to confirm that it will work with your devices. You can, however, easily scan to your cloud storage accounts using the scanner. In our analysis of 41 expert reviews, the Espon Epson Workforce ES-500W placed 4th when we looked at the top 10 products in the category. For the full ranking, see below.

Editor's Note April 9, 2019:
Checkout The Best Scanner for a detailed review of all the top scanners.

Expert Summarized Score
2 expert reviews
User Summarized Score
555 user reviews
Our Favorite Video Reviews
What experts liked
Easily send scanned pages to online storage and easy to install software.
- BestReviews
The ES-500W is fast for its class, and it saves to image and searchable PDF at a good clip for the price.
- PC Magazine
April 21, 2017 | Full review
What experts didn't like
Requires extra work to rename and relocate scanned PDFs.
- BestReviews
Were it not for the ES-500W's somewhat mediocre OCR accuracy, it would have easily walked away with an Editors' Choice nod.
- PC Magazine
April 21, 2017 | Full review

From The Manufacturer

Wireless, fast and easy to use, the WorkForce ES-500W duplex document scanner cuts down on clutter. Wirelessly scan documents to a PC, Mac, smartphone, tablet or cloud storage account (1). The powerful ES-500W makes it all simple. Featuring speeds up to 35 ppm/70 ipm (2) and a 50-page Auto Document Feeder, this compact, reliable performer breezes through stacks of documents — from business and ID cards to receipts, extra-long pages, and more. Easily scan to searchable PDFs and editable Word and Excel files with included Epson ScanSmart Software (1). For added value, the scanner includes a TWAIN driver for compatibility with virtually all document management software.

Overall Product Rankings

1. Fujitsu ScanSnap iX500
Overall Score: 9.1
Expert Reviews: 7
2. Canon CanoScan LiDE220
Overall Score: 8.7
Expert Reviews: 5
3. Epson Perfection V550 Scanner
Overall Score: 8.2
Expert Reviews: 3
4. Epson Workforce ES-500W
Overall Score: 8.1
Expert Reviews: 2
5. Canon CanoScan 9000F
Overall Score: 7.9
Expert Reviews: 5
6. Doxie Go Scanner with Wi-Fi
Overall Score: 7.7
Expert Reviews: 3
7. Epson Perfection V600
Overall Score: 7.7
Expert Reviews: 4
8. Brother ImageCenter Scanner
Overall Score: 7.6
Expert Reviews: 3
9. Canon MX492
Overall Score: 6.9
Expert Reviews: 5
10. Brother Mobile Color Page Scanner
Overall Score: 6.2
Expert Reviews: 2

An Overview On Scanners

Today, the world seems to get by with far less paper, thanks to technology. Still, there are many instances where a piece of paper is the only option. When you need to turn a document or photo into an electronic file, scanners are the way to go. Even if you find you rely on it less than ever, you’ll at least occasionally need one, whether it’s at work or at home.

Digitizing paper documents isn’t the only reason to have a scanner on hand. If you have printed pictures, you can scan and save them to preserve them indefinitely. You may even be able to touch up that decades-old photo of your grandmother and make up for some of the fading that happened while it was “safely preserved” in a photo album. At the very least, you’ll be able to scan and save them to a cloud-based storage service, where they can be accessible to you and your loved ones indefinitely.

Shopping for a scanner can be overwhelming, though. Most of the scanners on the market today are not only efficient and affordable, but they provide high-quality scans. Some are better than others in those areas, though, so it can help to know what your own needs are likely to be before you buy. If you foresee regularly needing to digitize stacks of documents, a scanner with a good feeder should be high on your list. If you have boxes of photos you need to save and send to the cloud, high-quality photo scanning is a must.

Unless you’ll have a tech guru on hand to set up and troubleshoot issues with your scanner, you’ll also want one that’s easy to install and use. Some scanners do a better job of getting you online and connecting your devices. Others require extra work to get online and add additional computers. Make sure you know what you’re getting into when you pull your new scanner out of the box.

Review Melt Fun Fact

At one time, you would have expected any office to have at least one file cabinet. But many businesses have done away with paper-based filing, instead choosing to have employees store their documents in a secure network location. But despite this move toward digital, businesses still consume a surprising amount of paper each day. In fact, paper output is supposed to increase by half a percent through 2021.

Why is there so much paper? Experts say 45 percent of the paper printed in offices ends up in the trash. This means people are printing documents for temporary use, then tossing them, often not even recycling them. Even with all of the document management solutions today, employees still seem attached to having a piece of paper, at least for some of their daily tasks.

The Scanner Buying Guide

  • Your first experience with your new scanner will be during setup. The Fujitsu ScanSnap iX500, Epson Perfection V550 Scanner and Epson Workforce ES-500W provide easy installation processes, walking you through the steps to connect them to your Wi-Fi network.
  • Once you’re online, you’ll also need to be able to connect to the devices in your home or office. The Fujitsu ScanSnap iX500 is compatible with Windows, Mac, Android and iOS, covering the most popular devices. The Canon CanoScan LiDE220, on the other hand, can only be guaranteed to work with devices using Windows 8.1 or earlier or Mac OS. The Epson Workforce ES-500W requires you to install Epson ScanSmart software and is only compatible with Windows 7 through 10 and Mac OS 10.11x to 10.13x.
  • You don’t have to save your documents to a device in order to scan, though. Some scanners will let you send items directly to the cloud. With the Canon CanoScan LiDE220, you can scan documents using “Send to Cloud” if you have Evernote or Dropbox installed. The Epson Workforce ES-500W also lets you easily scan documents to your online storage accounts.
  • One issue with the Fujitsu ScanSnap iX500 is that you can only connect wirelessly to one device at a time.
  • If you need to edit your documents after scanning them, you’ll probably want good software for that purpose. The Canon CanoScan LiDE220 and Epson Perfection V550 Scanner both come with basic editing software that lets you make basic photo tweaks.
  • If photos are your priority, stick with the Canon CanoScan LiDE220, which has a scanning resolution of 4800 x 4800. You’ll get high-quality images from that. However, if you need to scan film or access 3D-scanning capabilities, you’ll need to choose from scanners that offer that functionality.
  • The Fujitsu ScanSnap iX500 is designed for scanning paper documents, such as letters and memos. It’s not as good for tackling a wide range of document types with ease.
  • Chances are you don’t have hours to waste on setting up and troubleshooting your scanner. The Fujitsu ScanSnap iX500 and Canon CanoScan LiDE220 are both easy to use with a minimal learning curve for each.
  • Nothing comes in as handy as a document feeder when you’re dealing with a stack of paperwork. The Fujitsu ScanSnap iX500 and Epson Workforce ES-500W have document feeders that can hold up to 50 sheets of paper at a time.
  • You’ve probably experienced scanners that take a while to process each document. If you’re scanning multiple pages through a feeder, this can be especially important. The Fujitsu ScanSnap iX500 is rated at 25 pages per minute, which is faster than many competitors. The Epson Workforce ES-500W is rated for 35 pages per minute and does seem to scan quickly for its class. It also features ReadyScan LED technology that cuts out that warm-up time that slows down your work.
  • The good news is, scanners are more affordable than ever. You can get a great scanner like the Epson Perfection V550 Scanner for less than $200. The Epson Workforce ES-500W retails for between $300 and $400.
  • It’s also important to consider size when you’re choosing a scanner. The Epson Perfection V550 Scanner measures 19.1 x 11.2 x 4.6 inches, which means you’ll need to clear away significant space for it. The Fujitsu ScanSnap iX500 is only 11.5 x 6.6 x 6.3 in, while the Canon CanoScan LiDE220 is 9.9 x 14.4 x 1.6 in. The Epson Workforce ES-500W is only 11.6 x 6.9 x 6.6 in.
  • If you use document management software, the Epson Workforce ES-500W has a built-in TWAIN driver that connects up to most popular document management platforms.