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The Best File Management - 2022

Last updated on December 8, 2021
Best File Management

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Our Picks For The Top File Management

Show Contents
Our Take
  Top Pick

Acrimet 3-Tier Hangable Plastic File Holder

Don't Waste Your Money Seal of Approval

Acrimet

3-Tier Hangable Plastic File Holder

Overall Take

Great for Current ProjectsWith three compartments perfect for letter-size papers or file folders, this organizer is perfect for keeping your current paperwork close at hand.

  Runner Up

Lorell 2 Locking Drawers Steel File Cabinet

Lorell

2 Locking Drawers Steel File Cabinet

Overall Take

Just the Right SizeThis two-drawer vertical file cabinet is a great option for smaller offices and those who work from home.

  We Also Like

GHKJOK Accordion 26-Pocket File Carrying Case

GHKJOK

Accordion 26-Pocket File Carrying Case

Overall Take

Take on the GoAccountants, teachers and crafters often need to carry items from one place to another, and this file carrying case is a great portable option.

  Strong Contender

Smead Waterproof Expanding 12-Pocket File Folder

Smead

Waterproof Expanding 12-Pocket File Folder

Overall Take

Handy for StudentsIf you need a way to organize all your notes and homework assignments, this sturdy waterproof file folder is worth considering.

Guide written by Stephanie Faris
Last updated on December 8, 2021

Computers have eliminated much of the paperwork that was part of every office environment, but that doesn’t mean you still don’t have some paper files. Some industries rely heavily on paper documents, including healthcare and education. Whatever profession you’re in, though, chances are you have a need to manage some paper documents.

The right document organizer can make all the difference. The first step, though, is to reduce your reliance on paper as much as possible. If you can make a process electronic, it will save you time and space. Professional organizers recommend reducing clutter like paperwork as soon as it comes through the door. This means sorting all paper mail, tossing any items you won’t need into the trash and immediately depositing the rest into whatever organization process you have set up.

That’s where a good file management system comes in. Whether it’s a file cabinet, a desktop sorter or an accordion-style carrying case, you need somewhere to put your paperwork. Your choice of organizer depends heavily on how you’ll be using it. A file cabinet is for long-term storage of numerous documents, but you can find smaller ones if the volume of files is smaller.

For keeping just a few documents close by at a time, though, the best option is likely a desktop sorter with just a few compartments. This is a great way to keep those must-do items close at hand. You can even hang a sorter on your wall or at the entrance to your office space for others to place incoming documents or pick up outgoing paperwork.

Portable accordion-style organizers come in handy for those who take their documents on the go. Some crafters even use them for storing supplies to take to retreats and conferences. If you opt for a portable organizer, consider that you can find some that are water-resistant, which will help if you ever find yourself rushing to your vehicle in an unexpected rainstorm. The key is to identify your own unique needs and find the organizer that best meets them.

The Best File Management

1
  Top Pick

Acrimet 3-Tier Hangable Plastic File Holder

This desktop file organizer has clear plastic walls that you can use to hold multiple letter-size pages or file folders. It can be set up in an horizontal or vertical position to customize your file management needs. You can also hang this organizer on a wall or door to keep your desk space clear.

Features


Specifications

Brand
Acrimet
Model
2
  Runner Up

Lorell 2 Locking Drawers Steel File Cabinet

Steel construction makes this two-drawer vertical file cabinet both lightweight and durable, ensuring it will hold up through many moves. Glide suspension makes it easy to maneuver your hanging folders to find what you need. A lock gives you the option to secure your files when you don’t need to access them.

Features


Specifications

Brand
Lorell
Model
3
  We Also Like

GHKJOK Accordion 26-Pocket File Carrying Case

With 26 A-to-Z pockets and a reinforced handle, this carrying case is a great way to transport your files from home to the office and back again. It also can be a great option for teachers, insurance providers, project managers, accountants and other professionals, as well as crafters who travel to group gatherings. A protective flap keeps all the internal contents safe and the large capacity allows you to store up to 1,000 sheets of standard-sized paper.

Features


Specifications

Brand
GHKJOK
Model
4
  Strong Contender

Smead Waterproof Expanding 12-Pocket File Folder

With 12 clear pockets and customizable tabs, this file folder can hold all your letter-size documents. The exterior is made from poly materials that are both water resistant and tear-proof for a sturdy option that will protect your documents wherever you go. Each pocket expands to 7/8 inches to give you plenty of room for your paperwork.

Features


Specifications

Brand
Smead
Model
5
  Also Great

Safco Products Wooden Desktop 12-Compartment File Sorter

This desktop organizer gives you 12 compartments, each sized 9 inches wide by 11 1/2 inches deep and 2 3/8 inches high, offering plenty of space for small supplies or paperwork. It would work great in a copy room or the administrative offices of a school for separating different employees’ mail. Each compartment can hold up to 15 pounds, and you can remove some of the shelves if you need larger compartments.

Features


Specifications

Brand
Safco Products
Model

Our File Management Buying Guide

Computers have eliminated much of the paperwork that was part of every office environment, but that doesn’t mean you still don’t have some paper files. Some industries rely heavily on paper documents, including healthcare and education. Whatever profession you’re in, though, chances are you have a need to manage some paper documents.

The right document organizer can make all the difference. The first step, though, is to reduce your reliance on paper as much as possible. If you can make a process electronic, it will save you time and space. Professional organizers recommend reducing clutter like paperwork as soon as it comes through the door. This means sorting all paper mail, tossing any items you won’t need into the trash and immediately depositing the rest into whatever organization process you have set up.

That’s where a good file management system comes in. Whether it’s a file cabinet, a desktop sorter or an accordion-style carrying case, you need somewhere to put your paperwork. Your choice of organizer depends heavily on how you’ll be using it. A file cabinet is for long-term storage of numerous documents, but you can find smaller ones if the volume of files is smaller.

For keeping just a few documents close by at a time, though, the best option is likely a desktop sorter with just a few compartments. This is a great way to keep those must-do items close at hand. You can even hang a sorter on your wall or at the entrance to your office space for others to place incoming documents or pick up outgoing paperwork.

Portable accordion-style organizers come in handy for those who take their documents on the go. Some crafters even use them for storing supplies to take to retreats and conferences. If you opt for a portable organizer, consider that you can find some that are water-resistant, which will help if you ever find yourself rushing to your vehicle in an unexpected rainstorm. The key is to identify your own unique needs and find the organizer that best meets them.

DWYM Fun Fact

The U.S. has struggled to achieve the dream of a paperless office. Years after computers and mobile devices could replace old processes, some workplaces still clung to tried-and-true methods of doing things.

But the pandemic may have made a sizable dent in the paper-reduction movement. As many businesses shifted to remote work, employees suddenly no longer had access to a printer. Meetings moved online, eliminating the need to print documents to bring to the conference room as handouts. But in the spring of 2020, Microsoft’s CEO noted that the company had seen “two years’ worth of digital transformation in two months.” It’s a move that’s supported by graphic paper manufacturer Paperwise, which reported a 50% reduction in turnover for photocopying paper. Even as some businesses move back toward the office, some of these new ways of doing things are likely to persist.

The File Management Tips and Advice

  • Most file organizers are built to hold 8.5-by-11-inch sheets of paper and file folders. You can fold your legal pages to fit, but if you’ll need to store larger pages often, look for an organizer that can accommodate file folders in the largest size you typically use.
  • It’s important to consider the space your organizer will take up. A file cabinet will consume floor space, while a desk organizer will make a section of your desk unusable. You can find some organizers that hang on the wall to keep your desk and floor clear.
  • Closely examine the compartments your organizer provides. With a file cabinet, you have the space to include a large number of hanging file folders, making it easy to keep everything separated. With a smaller desk organizer, you’ll be limited as to how many documents you can hold.
  • If you need to keep your paperwork secure, look for a file organizer that locks. Make sure you have a safe place to store your key.
  • Students can benefit from document management, too. Look for an organizer that’s portable enough to take to class or study sessions if you need it or, at the very least, one you can cart back and forth easily if you need it.
  • If you opt for a portable file management solution, make sure the handle and exterior are sturdy enough to last, even once the organizer is packed with items. One that’s water-resistant and tear-proof will come in handy while you’re rushing from place to place.
  • Each person’s organizational needs differ. A file management system that allows you to customize it to fit your own needs will be a big help.

About The Author

Stephanie Faris 

Stephanie Faris is a novelist and business writer whose work has appeared on numerous blogs. She worked for the State of Tennessee for 19 years, the latter six of which were spent as a supervisor. She has written content for entrepreneurs and marketing firms since 2011. In addition to her online content, she is also the author of eight novels for Simon & Schuster, including the Piper Morgan chapter book series.